1. Stop using an Excel spreadsheet to manage your medical devices and other assets.
In today’s world, using a spreadsheet to manage your assets is very inefficient, error-prone, and can become an FDA compliance risk. This process can be easily automated to the point that you know every device that you own, its’ location, its’ depreciated value, service history, and performance results.
It’s difficult enough to manage one Urgent Care facility, imagine how complex this becomes if you have multiple locations.
2. Create and AUTOMATE your strategies to maintain your medical equipment.
To comply with FDA regulations, Urgent Care centers medical equipment strategy must include defined intervals for inspecting, testing, and maintaining equipment. Invest the time to develop and document your strategy to manage all your medical device assets. Your strategy should include clear procedures to follow when medical equipment fails as well as a full device history of the maintenance and repairs This task is labor intensive, but can be easily automated.
3. Stop automatically entering into service contracts with OEMs.
The May 2018 FDA Report indicated that third party service providers have equally high quality service as that of an OEM. There are many third party service providers in your area that can service your equipment at a lower cost. As your equipment warranty is about to end, reach out to a local service provider to get a quote. Competitive bids will provide you the opportunity to save money.
This may appear to be a daunting task, but it can easily be automated with Urgent Care specific software.
4. Eliminate the paper.
Get rid of those giant binders on the shelf. Those binders contain contracts, recommended preventive maintenance guidelines, incident documentation, and a history of anything to do with the equipment. This can be automated with Urgent Care software. You can attach all of the documents to the device record along with the entire history of the device.
Go digital!
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